Privacy Statement Poly-Hort B.V.
This is the privacy statement of the company with limited liability Poly-Hort B.V. (hereinafter: Poly-Hort)
(in the Netherlands also known as “Besloten Vennootschap Poly-Hort” or “Poly-Hort B.V.”). Poly-Hort is
registered at the Chamber of Commerce with number 63161699 and is located at Bergakkerweg 15
(8071CC), Nunspeet, The Netherlands. This document explains how Poly-Hort handles the processing of
your personal data. Poly-Hort takes the greatest possible care when processing your personal data.
Obtaining personal data:
If you use the services of Poly-Hort, you provide a number of personal data to Poly-Hort yourself, or
personal data will be obtained from you in the context of the agreement. Personal data is understood to
mean all data relating to an identified or identifiable natural person.
Categories of personal data
Poly-Hort processes the following categories of personal data:
● Contact and name and address details, including location data, telephone number, e-mail
address;
● Company details, including VAT number and Chamber of Commerce number;
● Different delivery address;
● Financial data;
● Other personal data provided by you.
Purpose of the processing
The personal data processed by Poly-Hort aim to:
● Contact you to inform you about the services you have purchased and the implementation
thereof;
● Performing its services;
● Improve services;
● Making payments;
● Compliance with legal obligations;
● Doing marketing and communication expressions;
● Improve the website by analyzing visitor behavior on the website;
● Sending newsletters;
● Data exchange with third parties for the performance of the services.
Basis for processing
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The processing of personal data is only possible on the basis of the following principles: (i) legal
obligation, (ii) performance of the agreement, (iii) obtained (explicit) consent from the data subjects, and
(iv) legitimate interest. Personal data is processed when providing the services of Poly-Hort. Poly-Hort
only processes data that Poly-Hort deems necessary for (improving) the services and handles the
(personal) data it has collected about you and your use of the services with due care. The basis for
processing this data is the agreement you have entered into with Poly-Hort. Personal data about you may
also be processed by visiting the website www.poly-hort.com if you have given permission for this.
Necessity for processing
The processing of your personal data is necessary to be able to provide the services. The services offered
by Poly-Hort cannot be fully performed without processing your personal data. If your explicit permission
is required for specific purposes with regard to the personal data, you must give separate permission for
this.
Automated decision-making
There is no automated decision-making.
Retention period
The personal data processed by Poly-Hort is stored in accordance with the relevant laws and regulations.
If a longer retention period is necessary on the basis of legislation or regulations, the personal data will be
stored longer in accordance with these requirements. All (obtained) personal data is not kept longer than
strictly necessary.
Processing by third parties
Poly-Hort only shares personal data with third parties if this is strictly necessary for the execution of an
agreement and to comply with relevant laws and regulations. No personal data is sold. Poly-Hort may
have a legal obligation to share personal data with third parties. If personal data is shared with third
parties, processing agreements are concluded for this. The third parties with whom personal data are
shared are:
● The delivery service(s) engaged for the purpose of executing the agreement. The categories of
personal data that are processed are contact and name and address data and location data.
● The accountant, for the performance of an agreement. The categories of personal data that are
processed are contact and name and address data and financial data.
● Software suppliers, for the implementation of the agreement. The categories of personal data
that are processed are the location data, the e-mail address and contact and name and address
data.
● Website operator, for the purpose of executing the agreement. The categories of personal data
that are processed are the location data, the e-mail address and contact and name and address
data.
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● Third parties engaged for the purpose of executing the agreement. The categories of personal
data that are processed are the contact and name and address details.
Security of Personal Information
Poly-Hort takes the protection of your personal data seriously and takes this into account, taking into
account the state of the art, implementation costs, as well as the nature, scope, context and processing
purposes and the risks to the rights and freedoms of individuals varying in likelihood and severity,
appropriate technical and organizational measures to ensure a level of security appropriate to the risk.
Disclaimer
By using the website you agree to the disclaimer. Poly-Hort reserves the right to change the content of its
website and / or this disclaimer at any time without informing its customers and / or users of the website
about this change. The content of the website has been compiled with the greatest possible care, but
may nevertheless contain possible inaccuracies or be incomplete. Poly-Hort does not accept any liability
whatsoever for damage caused by or resulting from the use of the website. The use of this website is
entirely at the expense and risk of a user of the website. No rights can be derived from the content of the
website. All texts on the website are protected by copyright and the property of Poly-Hort insofar as they
do not belong to third parties.
Cookie statement
Poly-Hort uses technical and functional cookies to optimize the website. Cookies are small text files that
are sent with the visit to a website to make user experiences of visitors more efficient. Poly-Hort may, by
law, store cookies on your device if these cookies are strictly necessary to use the website. Your consent
is required for other types of cookies. We recommend that you accept cookies in connection with the
user-friendliness of the website. Visitors to the website have a check-in option.
The cookies that Poly-Hort uses are functional cookies: these cookies ensure that the website works
properly. These cookies have no consequences for privacy, so that permission does not have to be
requested and granted. With these cookies, for example, your browser settings are stored so that our
website can be viewed best, or that the website remains accessible (load balancing), but also cookies
that ensure that no other cookies may be placed (no-follow).
With your permission we place ”tracking cookies” on your computer. We use these cookies to keep track
of which pages you visit, in order to build a profile of your online behavior. This profile is not linked to your
name, address, e-mail address and the like, but only to tailor advertisements to your profile so that they
are as relevant to you as possible.
Google’s cookies are also placed on the Poly-Hort website for the purpose of Google Analytics. We do not
keep any information about what you do on the internet. Google Analytics may be required by applicable
laws and regulations to provide access to this data. This means that Poly-Hort cannot link information to
a natural person.
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Use of social media
Poly-Hort uses cookies from third parties to optimize the website. Some cookies are placed by third party
services that are displayed on the website. By third parties is meant Google Analytics and social media
(YouTube, Facebook, Instagram). The privacy and cookie policy of the relevant company applies to the
use of cookies from other companies (third parties). When you click the social media button on the
website, a social media cookie is placed. This allows the social media party to recognize your IP address
as soon as you share an article on the website. For the cookies of social media parties and the data and /
or personal data they collect with this, Poly-Hort refers you to the privacy and cookie statements of these
parties.
Newsletters and other marketing emails
You can register via the website for a newsletter and/or for commercial offers. When you register, Poly-
Hort asks you for permission to process your email address for the purpose of sending you marketing
emails containing the latest information about products and services, special offers and marketing
campaigns. You will only receive marketing emails if you have given your consent.
Your consent also includes that Poly-Hort may personalize the content of marketing emails in accordance
with your needs and interests based on any user profile created for you.
Your consent to the sending of marketing emails can be withdrawn by you at any time by clicking
“Unsubscribe” at the end of the marketing email. Withdrawing consent does not affect the lawfulness of
processing carried out prior to the withdrawal of consent.
Browser settings
If you do not want websites to place cookies on your device with which you view the website, you can
adjust your browser settings. Before a cookie is placed, you will receive a warning and you must give
permission for the cookie. Failure to do so may result in the website functioning less well, for example.
You can adjust the settings of your browser so that your browser refuses all cookies and also cookies
from third parties. You can also delete placed cookies. To do this, you must adjust your browser settings
via preferences and then you can adjust the privacy settings.
This privacy statement does not apply to websites of third parties that are connected to this website by
means of links. We cannot guarantee that these third parties will handle your personal data in a reliable or
secure manner. We recommend that you read the privacy statement of these websites before using these
websites.
Right of data subjects
As a data subject, you have the following rights:
● Right of access;
As a data subject, you have the right to obtain information about whether or not your personal
data is being processed and, if that is the case, to obtain access to the processing thereof.
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● Right to rectification;
You have the right to obtain rectification and addition of incorrect data.
● Right to erasure;
Without unreasonable delay, a data subject must obtain erasure of personal data concerning him.
● Right to restriction of processing;
As a data subject, you have the right to limit the processing of your personal data. Please contact
Poly-Hort for this.
● Right to data portability;
A data subject has the right to obtain the personal data concerning him that he has provided to
Poly-Hort in a structured, commonly used and machine-readable form, as well as to transfer this
data to Poly-Hort without being hindered by the controller to whom it was provided.
● Right to object;
The data subject has the right to object at any time, on grounds relating to his or her specific
situation, to the processing of personal data concerning him or her, including profiling on the
basis of those provisions. Poly-Hort will cease processing the personal data unless there are
compelling legitimate grounds for the processing that outweigh the interests, freedoms and
rights of the data subject related to the exercise, establishment or defense of legal claims.
Complaint
If you have a complaint about the way in which Poly-Hort handles your personal data, or wish to exercise
one of the above rights, you can contact us via the website or by e-mail at poly-hort@poly-ag.com.. To
ensure that you wish to exercise a right, Poly-Hort requests that you send a copy of your ID. You can black
out your passport photo and MRZ (strip with numbers at the bottom) to protect your privacy. Poly-Hort
will respond to your request as soon as possible, but no later than 4 weeks. You can also submit a
complaint to the Dutch Data Protection Authority. This is the competent enforcement body. You can
contact us via this link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-
persoonsgegevens/tip-ons.
Changes to Privacy Statement
Poly-Hort can change the privacy statement at any time. The most recent version is published on the
website. Therefore, always keep an eye on the website for the most recent version. If the new privacy
statement has consequences for the way in which we process already collected data relating to you, we
will inform you by e-mail.
This version was last adopted on July 18th, 2022.
